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Functiebeschrijving

Support to the General Manager and the Finance & Supply Chain Director Asia Offices:• Set up appointments/calls and agenda management• Organizing and set up meetings with internal people and external partners• Making travel and accommodation arrangements (also for visitors)• Liase with PA’s of the SOF Countries and at HQ on related matters• Visitors and company phone handling• Management of expense reports, holiday reports, time sheets• Support for visa, work permit application/extension and 90-days reporting (Direct manager & FN director)• Support for documents notarization & legalization• Ensure all documents are properly filed (e.g. contract register, LotusLink)Office Management:• Office and admin vendor and contract management, keep all the contracts updated, valid and uploaded. If needed, search for and introduce alternative and proper vendors.• Responsible for office supply and stationary order and management• Ensure the office is a great place to work (e.g. refreshments, clean & tidy, well organized, etc.)• Manage the relationship and contract with the cleaning lady/company• Keep track and report on the fixed assets in the officeSupport to the Team in BK Office:• Support team members with administrative HR relates tasks in co-operation with the HR team in Chonburi• Support the onboarding of new team members in BK Office• Co-ordinate with the ICT team in BE the set up of new user accounts/hardware and configuration• Organize events, meetings and social catherings and guest management• Provide invoice and SAP support (create vendors in SAP, PO and good receipt)