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Job description

Brand Team Support

•  Provide day-to-day support to the Brand Managers and manage marketing projects from A to Z, ensuring they are completed within agreed timelines and budgets.
• Support the coordination and delivery of marketing assets across formats (print, digital, packaging) in collaboration with internal teams and external vendors.
• Coordinate packaging changes and product launches with all relevant stakeholders
• Manage the master marketing calendar, ensuring deadlines, launches, and key milestones are tracked and communicated to stakeholders.
• Track, organize, and manage shipments of marketing samples for media outreach, and consumer engagement.
• Coordinate social media posts to align with the marketing calendar and brand voice.

 Promotional Packaging Execution

• Solicit and compare vendor quotes for promotional packaging and maintain an up-to-date database of supplier pricing, timelines, and capabilities.
• Develop and present packaging briefs outlining design objectives, timelines, and production specifications.
• Coordinate cross-functional efforts from design to delivery, ensuring promotional packaging projects are completed on time and within budget.

Data Management & Administration

• Maintain an organized library of marketing files, digital assets, vendor information, and creative collateral.
• Track inventory levels of printed materials, branded items, and sampling stock, ensuring availability for ongoing marketing initiatives.
• Review incoming invoices for accuracy, secure initial approvals, and route for timely processing.
• Generate and manage purchase orders, monitor budget usage, and maintain budget tracking tools for the marketing department.
• Ensure brand and product information is accurately maintained across key customer data portals.

Event & Trade Show Coordination

• Lead logistical coordination for trade shows and key customer events, including Expo West, Sweets & Snacks, KeHE and UNFI shows and quarterly distributor/customer showcases.
• Manage all event-related bookings, including booth reservations, travel for Sales and Marketing teams, hotel accommodations, and client dinners.
• Coordinate the development, preparation, and shipping of booth materials, samples, and marketing collateral.
• Coordinate with content creators to ensure product and material timings.
• Oversee post-event follow-up including inventory reconciliation, material storage, and internal debrief documentation.